General information

General Information 

Accessability
ATM
Badges
Banks and Post Offices
Cancellation or Modification of the Congress due to Force Majeure

Climate and Dress
Copying Service
Currency and Credit Card
Disclaimer
Electricity
Emergencies
Exhibitors and Customs VAT
Grocer's Shop / Kiosk
Invitation letter
Internet access / WIFI
Language
Letter of invitation
Local Time
Meals
Passport, Visa and Letter of Invitation
Press
Professional Congress Organiser
Smoking Policy
Telephone Policy 

 

Accessability

It is possible to borrow a wheelchair during events. Contact the information desk in the foyer. You can learn more about Bella Center's facilities for people with disabilities here.

ATM

By the Congress entrance you will find a standard ATM on the outside and a standard ATM in the congress foyer (both Nordea Bank).

Badge

Please remember to wear your badge at all times during the conference. If you loose it, there is a fee for getting a replacement badge.

Banks and Post Offices

There are many banks in and around Copenhagen for all your financial requirements. Most banks are open Monday to Friday between 09.30 and 16.00 but are closed on weekends. Banks in airports and train stations sometimes have other opening hours.

You will find the Post Office at the grocer's shop in the shopping arcade. The Post Office is open Mon/Wednes/Friday from 10:00 - 16:00. Tues/Thursday from 10.00 - 18.00.

Cancellation or Modification of the Congress due to Force Majeure

in case of force majeure, the MedInfo 2013 Congress has the right to alter or cancel the Congress without prior notice, however a notice of the occurrence shall be given by MedInfo 2013 Congress as soon as reasonably possible. Force majeure shall mean any circumstance beyond the reasonable control of the MedInfo 2013 Congress which prevents or impedes the holding of the Congress, including, but not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, etc, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. The MedInfo 2013 Congress shall not be liable for any direct or indirect, incidental or consequential damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the Congress. Furthermore, registration fees will not be reimbursed by the MedInfo 2013 Congress.

Climate and Dress Code

The climate in Copenhagen is temperate and in August it is usually mild and sunny, but you should prepare for rain and chilly evenings. Dress code is informal for the congress as well as the social events.

You can find more information on the weather here.

Copying Service

Bella Center's Copying Service is located in the main lobby and can handle both large and small copy jobs in black/white and colour. You can also buy office supplies and send faxes here.

Currency and Credit Card

The currency in Denmark is Danish Kroner (DKK). One Krone is divided into 100 Øre. For current exchange rates, please consult with i.e. http://www.oanda.com/currency/converter/ 

ATMs/cash machines are available throughout Copenhagen. All major credit cards are accepted at hotels, stores, cafes and restaurants with pin codes. Some places might charge a fee when accepting foreign credit cards as payment. 

Disclaimer

The MedInfo Congress and Congrex Sweden AB cannot accept liability for injuries or losses of whatever nature incurred by participants and/or accompanying persons, nor for loss of or damage to their luggage and/or personal belongings.

Please check the validity of your travel insurance. All reasonable endeavours will be made to hold the MedInfo 2013 Congress and to present its programme as scheduled under circumstances which assure the comfort and safety of all participants and accompanying persons. However, neither the MedInfo 2013 nor its committees, representatives or agents, shall be held liable by any person as a result of the cancellation of the MedInfo 2013 Congress or of any of the arrangements, programmes or plans connected therewith, or for any injury, damage or inconvenience which may be suffered by any person while travelling to or from, or during such person’s presence in Switzerland in connection with this Congress. Participants and accompanying persons are advised to purchase their own insurance against any such occurrences.

Electricity

The electrical current in Copenhagen is 220 volts, alternating at 50 cycles per second. Current (AC); wall outlet take Continental-type plugs, with two round prongs. If you travel to Copenhagen with a device that does not accept 220 Volts at 50 Hertz, you will need a voltage converter. 

Emergencies

In case of an emergency while you are in Copenhagen, always dial 112. It is a free call which will connect you to the police, fire brigade or hospital. If you need a chemist or dentist, there are a few which are open 24 hours

Exhibitors and Customs VAT

Danish prices include 25 percent Value Added Tax, (VAT). It may be partly or fully refundable on merchandise to non-EU residents and participants who are travelling to a non-EU destination directly from Denmark with no stop in an EU destination. Tax free shopping is possible in many major shops and department stores in Copenhagen.

For the registration fees, hotel and transportation no refund is possible.

For those companies within the European Union that provide us with their VAT number, we will not apply VAT to your invoice as this will be subject to reversed charge. For companies outside European Union, VAT charges do not apply.

Grocer's shop/Kiosk

The shopping arcade features a well stocked grocer's shop. The grocer's shop is open Mon/Wednes/Friday from 10:00 - 16:00. Tues/Thursday from 10.00 - 18.00. An additional kiosk will often be found in the exhibition space in conection with fairs and exhibitions as well.

Invitation Letter

Participants are advised to make their own arrangements with respect to entering Copenhagen.

Individuals requiring an official letter of invitation in order to obtain a visa and authorisation to attend the Congress may complete this Letter of Invitation with the required information.

The Letter of Invitation should be considered as an official invitation to facilitate the processing of visas and/or documents needed for single entry to be able to attend the Congress. All delgates are responsible for the payment of all fees and expenses related to your participation at the Congress and Visa application, as well as any necessary insurance for health and travel. This invitation does NOT include any financial aid such as waived fee, financial support or accommodation. Any misuse of the document will be subject to legal action.
Please apply for the visa within reasonable time (application must be made at the earliest 3 months before planned departure).

Please read more on http://www.nyidanmark.dk/en-us/coming_to_dk/visa/ 

Internet access / WIFI

High speed wireless Internet, WIFI will be available at the venue. 

Language

The official language of the Congress is English. No simultaneous interpretation will be provided. 

Local Time

Local time in Denmark follows Central European Time (CET) which is one hour ahead of Greenwich Mean Time (GMT) and six hours ahead of Eastern Standard Time (EST). 

Meals

Coffee, tea, fresh water and lunch is included in the registration fee and will be served daily. All coffee/tea/lunch breaks will be served within the exhibition hall at the Bella Center.

Passport, Visa and Letter of Invitation

Participants are advised to make their own arrangements with respect to entering Copenhagen. Individuals requiring an official letter of invitation (please download here) in order to obtain a visa and authorisation to attend the Congress may obtain this via the organisers, once the on-line registration is open. Please apply for the visa within reasonable time (not earlier than three months before expected date of departure). For more information and list of the countries needing visa please visit: http://www.nyidanmark.dk/en-us/coming_to_dk/visa/visa.htm

Press

If you are a member of the Press and interested in Health Technology and Informatics, you may find this conference interesting. Please find a Fact Sheet with general information on the conference here. Regarding official statements, interviews or access to the conference, please contact LOC Chair Lene Vistisen (mobile +45 72216888).

Professional Congress Organiser

Congrex Denmark has been appointed official Congress organiser for the MedInfo 2013 Congress. Congrex is a leading international management company offering comprehensive services for meetings, events, conferences, association management, travel and accommodation. Let’s meet; visit www.congrex.com 

Smoking Policy

Medinfo 2013 is a non-smoking Congress.

Telephone Policy

Mobile telephones must be switched on silent mode during sessions.


For additional information, please contact medinfo@congrex.com

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